Travel Expense Reimbursement Agreement (effective November 3, 2010):
1. Event sponsor agrees to pay Curtis Coleman’s travel expenses for the scheduled event as follows:
a. If Mr. Coleman drives to the event, 50 cents per mile (or the maximum rate per mile allowable by the IRS). Roundtrip mileage to be calculated by using MapQuest with Mr. Coleman’s office address as the starting point and the address of the event as the point of destination.
b. If overnight accommodations are required, reimbursement will be for the actual cost of a hotel room in a Hampton Inn, Holiday Inn Express, Courtyard or comparable accommodation.
c. If Mr. Coleman flies to the event, reimbursement will be for an upgradable coach fare.
d. Reimbursements will be made for breakfast, lunch or dinner meals for Mr. Coleman while in transit or on location, not to exceed $50/day.
e. Event sponsor may request an invoice for travel expenses in advance of the event if desired.
f. Event sponsor will present a reimbursement for travel expenses, made payable to “The Institute for Constitutional Policy” or “The Curtis Coleman Institute,” no later than the conclusion of the event on the date of the event.
2. The Institute for Constitutional Policy will make all travel arrangements.
3. The event sponsor may request an exemption from the requirement to reimburse travel expenses. Please include a full explanation when requesting an exemption.
